Job Opportunities

Administrative Assistant 

The Association Administrative Assistant provides high-level clerical and administrative support to the overall association and program educators as needed.

Responsibilities include diversified duties such as clerical and/or administrative, word processing, database manipulation, spreadsheet development and desktop publishing to create, edit, format and produce brochures, reports, office forms, newsletters, directories, and correspondence. Handle general recordkeeping and database management, performing routine data collection and compilation. Prepare various educational materials and coordinate event registration and catered and non-catered events.

REQUIRED QUALIFICATIONS:

High School Diploma or equivalent education.
• Experience relevant to the role of the position.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• Ability to clearly communicate (speak, read and write proficiently) in English.
• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.
• Demonstrated ability to create, use, and maintain complex and unique databases of information.
• Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
• Ability to effectively participate in professional team efforts.
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Ability to relate effectively to co-workers, advisors, community and professional leaders.
• Strong organizational skills and attention to detail.
• Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions.

PREFERRED QUALIFICATIONS:

Associate's Degree or technical/vocational school degree in business and/or secretarial science and 3 years of relevant experience.
• Knowledge of accounting and record-keeping procedures for Extension programming.
• Knowledge of 4-H Youth Development Programs and related procedures.
• Proficiency with Adobe products such as Acrobat, InDesign, Photoshop, and Illustrator.
• Experience with web site maintenance and development.

POSITION DETAILS

Expected Weekly Hours: 40 hours per week (Full-Time)
Hourly Wage: $18.25 to $19.00 per hour, commensurate with experience
Location: Batavia, NY office

Remote Status: Remote work is not available.

Benefits: Full benefits, based on eligibility, including:
• Paid Vacation, Sick, and Personal leave
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement (NYSLERS)

Tax Deferred Annuity Plan
• Long-Term Disability
• Employee Assistance Program (EAP)
• Flexible Spending Accounts
• Voluntary Term Life Insurance
• Personal Accidental Insurance
• Legal Plan Insurance
• Auto and Homeowner’s Insurance
• Pet Insurance
• New York’s College Savings Program
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APPLICATION DEADLINE
Apply online by 11:59pm EST on November 19, 2025

Review of applications will begin immediately. Position will remain open for applications until satisfactory pool has been identified. Contact Kimberly at wsbn-recruiter@cornell.edu with questions. 

All applications with Cornell Cooperative Extension of Genesee County and other county extension associations must be submitted through the Cornell University employment system. We post available job and internship opportunities on this page when they become available, with links to the Cornell website, for your convenience.

Last updated October 24, 2025